Other InHowes add-ons
Sales Order Export allows the Export of Sales Orders or Sales Invoices
from a Sun Sales Order Processing system to allow them to be imported
into another Sun System or other software packages.
This is used by a large company in Canada to create orders in their Vancouver Branch, and export them to the order processing center in Toronto, where all the goods are dispatched and the invoices are raised.
Uses the Sun Systems concept of a Transfer Layout File (.TLF) to reformat the file into the Sun Business format.
Additional Text "Pop-Up" allows users to enter notes on transactions at the end of each line of the journal. When the window is "Popped-Up" depends upon the details entered on the NotePad setup screen. The possible items to be selected are:
- Journal Type
- Account Type
- Account Analysis Codes
Current Uses:
- If additional text is required to assist in the description of a transaction, the additional Text "Pop-Up" is ideal. Current uses include the ability to add text to transactions on tax sensitive accounts (e.g. Repairs and Renewals under UK tax law) so as to give extra details to the Tax Manager without photocopying invoices etc. This is particularly useful with the advent of Self Assessment in the UK.
- Another use many clients have made of this feature is the ability to add extra details about a receipt - especially where part-payment may be involved - to increase speed of allocation of payments.
Combined Records allows the maintenance of several screens of standard Sun reference information from one screen. There are several examples in SunSystems where this could be beneficial.
For example :
- Creating new customer details will need entries on at least four different Sun screens: Chart of Accounts, Name and Addresses, Address Analysis and Bank Details. With Combined Records, all these can be maintained from one screen.
- Creating a new product is again four separate Sun screens: Item Record, Item Customer, Item Supplier and Inventory Balance records. With Combined Records, you only need maintain one screen of information.
- Fixed Asset maintenance typically involves 3 Sun screens: Asset Analysis, Asset Diary and Asset Budgets. These can all be combined into one using Combined Records.
In addition to this functionality, Combined Records allows the following:
- Additional Bespoke fields can be added and maintained from the same screens as the standard Sun fields.
- Multiple Look-Ups can be provided on each screen allowing searches on (say) a customer based on the Account Code, or the Customer Name, or their Telephone Number etc.
- Presets and Cross Validation (e.g. only enter valid "A" codes against Chart of Accounts records) can easily be added, while they are difficult in standard Sun.
InHowes Combined Records forms part of the InHowes Debtor Management Suite. To download further information about Combined Records please refer to the Debtor Management brochure.
Inter Database Postings allows Sun Account users to enter a normal Sun Journal and by a combination of "T" codes and the Inter Database Table, Journal Import files are created for each of the other databases.
All postings to the relevant "Inter Database Accounts" are automatically created by the system.
The system can also work on files that are being Journal Imported, for example, files generated by the Sun Purchase Invoicing module where one database acts as a Purchase Ledger for several other databases.
Purchase Order Import allows Orders generated by other Sun Systems or other Purchase Order Systems to be imported.
Uses the Sun Systems concept of a Transfer Layout File (.TLF) to reformat the file into the Sun Business format.
The use of a transfer layout file allows the import of files from other systems, removing the need for the specific design of files from other software.
