iPOS
iPOS is a role based, end-to-end, browser procure-to-pay solution seamlessly integrated into the SunSystems financial management system. iPOS e-Procurement drives down maverick purchasing, controls spend across the organisation, manages extensive approval delegation and workflow requirements and delivers comprehensive transparency and auditability to the purchasing function.
iPOS adheres to a best practice approach from raising requisitions through to approving invoices for payment with real-time integration to the underlying SunSystems control data. Critical SunSystems business rules such as T-codes/analysis dimension dependencies, supplier selection, budget approval and commitment accounting are fully intertwined with the iPOS purchasing transactions.
iPOS handles the combination of freeform item selection, internal catalogues and punch-out to external supplier catalogues in a seamless manner. This achieves the critical single source purchasing channel and makes it an easy and consistent application which is welcomed into the users' daily lives
The drivers for electronic purchasing include transaction processing costs; reduction of effort in moving paper around the organisation; prior approval of costs and minimisation of input costs by compliance with company procedures.
Some first principles for selection of a business system are:
- Seamless integration to the core management system
- Common, supportable technical environment
- Least impact on the end user
iPOS is very tightly integrated to SunSystems. This is essential for the initial and ongoing success of electronic procurement systems. The benefits of the tight integration include real time access to budgets, transaction allocation rules, supplier trading status, supplier addresses (5.x) and other SunSystems data. This gives users a single source of truth as they work through the day. iPOS is a browser based solution with zero application footprint on the user's PC, has an intuitive and friendly interface and is deployable inside and outside the corporate firewall.
Features
- Simple and advanced entry forms
- User defined filters provide real time subsets of SunSystems data
- User defined and maintainable multi layered approval matrices
- Exception authority
- Email workflow notification
- Selection of items from catalogues, my favourites, templates and previous items
- Unlimited requisition lines for multiple delivery addresses and multiple suppliers
- Receive goods without a purchase order.
- Process invoices without a purchase order.
- Purchase order consolidation
- Powerful searches
- Real time budget checking
- Optional soft commitment, hard commitment and accrual postings
- Ability to enforce a supplier for an item and define multiple suppliers addresses for each item.
- Unlimited internal delivery.
Download more information about iPOS.
